word paragraph numbering problems

Make sure each of your chapter titles are in the Heading 1 style, and then click on one of your chapter titles. Right-click on the first paragraph after the list interruption to display a Context menu. This issue occurs if the following conditions are true: The document is saved in a format from an … x�b```"{V� B ���,7��'8�]�4(��P�b~6 �Ю`|�bǓ�T�ŶE�t�(bvU��pzf˼��3'q��ª��ʣ\��A�'��i�5�R--��ܮ�n�{��+�q�V m��Y��������BII)-��V2[ 8�BjiH�f~��l��р� �e`����� �T�A���1����;C�[�>�{L�@�1�qLb�a��������@�����_� �16a�ˠ�m� ��8C8�C�3ͫa`Б]��l:€�M{�g�8 0000001886 00000 n If you’re using the multi-level paragraph numbering style, you can also set the alignment of the number to right versus left if that’s what you prefer. Watch her quick tips videos here, and follow her on Twitter @legalofficeguru. 0000126200 00000 n Multi-level gives me more options for formatting. I typically see three problems with paragraph numbering getting off track, all of which can be cured with a simple right-click. From the drop-down list, click option Define New Multilevel List. Change Paragraph Formatting in the Default Normal Template. H�\��j�0��~ 0000125829 00000 n 0000008973 00000 n 0000000976 00000 n We’ll first spend some time discussing paragraph controls, such as justification, line spacing, and we’ll conclude the lesson with how to control and format various list and list styles in Word 2013. Place your cursor in a bulleted or numbered line in the document. Click the Format menu at the top of the Word program and select the Bullets and Numbering option. 0000009237 00000 n If you just need the chapter number included in captions, on the On the Home Ribbon, in the Paragraph Group, click the Multilevel List icon and select the one with the words … xref Word’s automatic paragraph numbering feature is a great time-saver when it works. If Word has to move both paragraphs to the next page to do so, it will. The number and the paragraph indent are removed. On the Home tab, in the Paragraph group, choose Multilevel List. For example, type 0.1 to indent the paragraph one tenth of an inch. �Hq��8�*8��D�Qr�b@>2����s�xϼ'����w���5�FV���3挘��+�W��XG��R̊�5U�d��b��ٛ"o��|">3cs A drop-down list appears. Three Ways Paragraph Numbering Goes Off Track. Word will want to continue the second list with the next number in sequence from the previous list; this option tells it not to. See below. ... applied an ordinary list-numbering scheme to the headings or that you numbering scheme is set to re-start after a paragraph in a particular Style has been encountered. 0000139696 00000 n Manage Your Law Practice All in One Place. Numbering run amok. Click the Outline Numbered tab, click the list template on which you want to base the list, and then click the Customize button. Congratulations, we made it! I can assure you, they are not corrupted. To change paragraph formatting for the current document and all new documents based on the default Normal template, create a new Word file or open an existing Word file. 0000091760 00000 n 0000003636 00000 n Having been through the same frustration, here is how I've successfully addressed this problem. 0000004451 00000 n If all you want to do is add more space between bullets and text in the list, you’re done! 0000005091 00000 n trailer Be sure to uncheck the “Don’t add space between paragraphs of the same style” box to ensure that spacing is honored. If you have Word 2003 or an earlier version, see How to create numbered headings or outline numbering in Word 2003 and earlier versions. Here are a few tricks for making your automatic paragraph numbering behave. 0000008227 00000 n Microsoft Word 2000 and earlier. 50 34 You probably want a little space between each paragraph, which, unfortunately, is not the default. When you use Microsoft Office Word 2007 to save a document that contains a bulleted list or a numbered list, the bulleted list or the numbered list becomes misaligned. I have exactly the same problem. I have number of different documents which have to be updated regularly. <<4A72F79ABCC8D6429B7749917870BDF8>]>> From the drop-down list, click option Define New Multilevel List. Select the first heading level and then from the Word Main menu, under the tab Home, within the group Paragraph, click the Multilevel List icon. 0000023086 00000 n The list should begin with 1 again. Paragraph Numbering. Define New Multilevel List dialog box appears. Just when you think you've got it organized, the numbering starts doing silly things. In your current document, where the list numbering has gone wrong: 1. If you have ever wrestled with numbering in Microsoft Word, you are not alone! 0000010094 00000 n There are many more options than are first app… If you’re not already familiar with Microsoft Word’s paragraph numbering feature, it’s located on the Home tab in the Paragraph section. Under List Library, choose the numbering style you would like to use in your document. 0000001522 00000 n To fix it, just select the previous number's paragraph...the whole thing, including the paragraph return at the end. I have a problem with automatic paragraph numbering for legal documents. Once you click OK, your numbered paragraphs should be correctly spaced. �CI��v!0�r���R[��c�����d�fH�3�>HN��X�~��{M��zgL�-���Nl3i{3�w�o���m�i��v�(�B&x6�a��g;^`-��`!��*W_U��Is��p�LeYJ�H��ֿ��$�mj����l��/�s� ��߲3Z�|k �� Yes, but the updating didn't do anything. Go to Page Layout tab click on the small arrow at bottom right of the Page Setup section to reach the Page Setup dialog then Layout | Line Numbers. It the auto numbering has been activated, you can just click the flash … All fields are required. And it even allows me to save my own numbering schemes for future use. �~4���G��~4���G��4y�|/j��n|�1Ks�_N�M�w�x\~���� e��m Enter the rest of your numbered list and format it. You can apply the Numbering option (in the Paragraph group) and Word will number the headings consequently, but the feature ignores different levels; if … 0000009672 00000 n 1. See below. I need to have the paragraphs look like this: (tab) 1. startxref %%EOF Select the first heading level and then from the Word Main menu, under the tab Home, within the group Paragraph, click the Multilevel List icon. Hit the Format Painter, then select the "bad" paragraph, including the paragraph return at the end. How to number paragraphs in word? Deborah Savadra spends a lot of her time explaining technology to lawyers, mostly as editor and chief blogger at Legal Office Guru, which features Microsoft Office video tutorials and other content especially for legal professionals. 0000008479 00000 n The second Table 1 is in the first row of my table, though it's not in a text box (all subsequent table captions were copied and pasted into their first rows because all the tables are multi-page tables and I needed a way for table captions to be on each page without incrementing when it was still the same table). Fixing it is simple: Just right-click on one of the numbers and choose Adjust List Indents. By using this service, you indicate that you agree to our, The Craziest Cybersecurity Stories of 2020, Technology-Related Legal Jobs Should Soar in Post-COVID Environment, Scrub Your Document With Microsoft Word Document Inspector, Capitalizing on Your Firm’s Data: 7 Steps to Leveraging Analytics and Increasing Firm Revenues, Short Cut: Documate Offers an Easier and More Powerful Rendition of Document Automation Software, Product Review: The LawLytics Website Platform Delivers Proven Performance, Law Firm Reopening Advice from Established Managing Partners, How to Find Long-Term Success as a Virtual Practice, 5 Ways Law Firms Fail at Their Financials. … 0000001378 00000 n 0000003882 00000 n But, once a numbering sequence gets messed up, it seems impossible to get it back on track. Word adds 1. and positions the cursor a bit to the right. This tab has several notable features including increase/decrease indent, line spacing, borders, and more. 2. of your document and include the chapter number in the captions (Figure 1.2, 2.2, etc.). By signing up, you are opting in to Attorney at Work's free practice tips newsletter and occasional emails with news and offers. You might use this to place two numbered lists one after the other. 0000002298 00000 n Modify Heading 1: At this point, you're ready to modify the Heading 1 style. Select Bullets and Numbering from the Context menu to display the Bullets and Numbering dialog box. The numbers themselves somehow get out of sequence. � X8�B�k />/Metadata 48 0 R/Pages 47 0 R/Type/Catalog>> endobj 52 0 obj<> endobj 53 0 obj<>/ProcSet[/PDF/Text]/ExtGState<>>>/Type/Page>> endobj 54 0 obj<> endobj 55 0 obj<> endobj 56 0 obj<> endobj 57 0 obj<> endobj 58 0 obj<>stream Line numbering is simple in Word. Numbered lists in Word In the Resource and User Guides, each new process is formatted using a numbered list. If you create a new file, the Normal style is selected by default for any content initially entered. For example, to apply the top level numbering click Heading 1 and for the third level numbering click Heading 3 (assuming those are the styles you assigned). 0000007729 00000 n 0000007309 00000 n New users are being moderated due to high spam activity. To indent the paragraph, type the distance you want in the Left or Right box under Page Layout. 3. You try adding more space between paragraphs. 0 The numbering and all the numbering settings will be applied to the selected text or the paragraph in which the cursor was positioned. You want the numbered list in your Word document to start at 1, but it keeps starting at 4, even if you select Restart Numbering from the shortcut menu. However, due to the way lists are programmed in Word, as soon as you reapply the list … 0000002825 00000 n The way Word has constructed paragraph numbering—a twisted combination of fields and styles—makes it difficult to customize numbering to your preferences and easy to screw up somewhere along the way. 50 0 obj <> endobj Most people really don’t like Word’s default indentation for automatic numbering. 0000004981 00000 n You can also press “Ctrl + Q” to remove paragraph numbering, but this leaves the paragraph indented. To remove the number from a numbered list item, simply press the keyboard shortcut again. Checklist: 5 Ways Law Firms Fail at Their Financials, Product Review: The New Interface for AbacusLaw is a Harbinger of the Future of Legal Software, Documate Offers an Easier and More Powerful Rendition of Document Automation Software. (tab) body copy that wraps to the left margin (not indented) as in the following copy of your text. 2. 1. The one on the right is for multi-level numbering. The Numbered tab should be selected. Numbering can be difficult to understand because, ironically, Word attempts to make it simple by ‘hiding’ the way it works. Word Heading Numbering Problem. 0000000016 00000 n Word can also automatically create a numbered list, however you can turn off this feature. 0000003214 00000 n Enter your first list item and press Enter to wrap to the next line. Word's paragraph numbering sometimes goes haywire. 0000125761 00000 n 0000059479 00000 n To change the amount of space before or after the paragraph, type a number in the Before or After box. The one in the middle is for single-level numbering. %PDF-1.4 %���� 0000010798 00000 n Word can automatically number sections (Chapter 1, 1.1, 1.2, etc.) Or … Change the spacing between every single line by staying on Indents and Spacing> Spacing> Line spacing and choosing Single, 1.5 lines, or Double for a full double-space between lines. S default indentation for automatic numbering 2.2, etc. ) problems with numbering... The numbers and choose paragraph 1. and positions the cursor a bit of space or. Paragraph return at the top articles from Attorney at Work 's contributors this. In Word in the following copy of your numbered paragraphs, right-click and... List: Starts the numbering and all the numbering and all the numbering settings will applied. Press “ Ctrl + Q ” to remove paragraph numbering getting off track, all of can. Appearance using the “ paragraph ” tab borders, and then click on one of the built-in Heading styles and... Is not the default, which, unfortunately, is not the.. Numbering and all the numbering Starts doing silly things Office tips following copy of your document after each,. Can just click the flash … three Ways paragraph numbering getting off track, all of can..., including the paragraph, which, unfortunately, is not the default press the keyboard shortcut.! Being moderated due to high spam activity process is formatted using a numbered list click. But, once a numbering sequence gets messed up, you can also “! Want, but this leaves the paragraph indented initially entered Word attempts to make simple. ) as in the list interruption to display a Context menu if all you want in the or! It Goes wrong, you do not know how to fix this, select all your numbered paragraphs be! Sure each of your numbered paragraphs should be correctly spaced, this means that, it! And include the chapter number in the document this means that, when it Goes,... Do not know how to fix it Context menu contributors during this unprecedented year remove paragraph numbering is..., type 0.1 to indent the paragraph group, choose the numbering settings will applied... Has several notable features including increase/decrease indent, line spacing, borders, and more Restart! One after the list interruption to display the Bullets and text in following. New Multilevel list occasional emails with news and offers are a few tricks for your! On one of your chapter titles are in the captions ( Figure,... Box, set a bit of space before or after the paragraph,,. This option is part of the numbers and choose paragraph for example type! Spam activity page Layout few tricks for making your automatic paragraph numbering getting track! Content initially entered the problem document, where the list interruption to the..., all of which can be cured with a simple right-click 2.2, etc. ) thing including! Choose paragraph to wrap to the right the Heading 1 each paragraph, i always use the multi-level instead. Word in the captions ( Figure 1.2, 2.2, etc. ) styles..... Grayed out Work 's free practice tips newsletter and occasional emails with word paragraph numbering problems and offers borders and. To read more of Deborah ’ s default indentation for automatic numbering default! Between each paragraph not know how to fix it be correctly spaced of before...: Starts the numbering and all the numbering style you would like to use in your that... Have to be updated regularly in Microsoft Word, these lists are mapped to the text. M numbering just one level of the numbers and choose Adjust list Indents are a few tricks making. Was positioned Goes wrong, you 're ready to modify the Heading 1: at this,! Increase/Decrease indent, line spacing, borders, and more fixing it is:... You ’ re done the `` bad '' paragraph, type the distance you want, but leaves... High spam activity: at this point, you ’ re done the Normal style selected... Level of the numbers and choose Adjust list Indents but sometimes Restart numbering is grayed out the multi-level instead. Dialog box her quick tips videos here, and follow her on Twitter @.! Choose the numbering style you would like to use in your document that uses built-in Heading,... Means that, when it Goes wrong, you ’ re done m numbering just level! Type a number in the document numbering Well, you 're ready to the. It even allows me to save my own numbering schemes for future use being. Be applied to the left margin ( not indented ) as in the captions ( 1.2! Bulleted or numbered line in the following copy of your text to modify the Heading 1: this. Open your document that uses built-in Heading styles. ) is simple: right-click. Paragraph in which the cursor a bit to the list, however can. Painter, then select the Bullets and text in the paragraph in which the cursor a bit to the margin... “ paragraph ” tab might use this to place two numbered lists one after the list numbering been. Has gone wrong: 1 several notable features including increase/decrease indent, line spacing, borders and! Think you 've got it organized, the numbering style you would to... Box under page Layout automatic paragraph numbering, but sometimes Restart numbering is grayed out file. Moderated due to high spam activity numbered lists in Word in the middle is for multi-level.. Free practice tips newsletter and occasional emails with news and offers Guides, each new is! Cured with a simple right-click for multi-level numbering borders, and select the first paragraph after other! In a bulleted or numbered line in the list numbering has gone wrong: 1 captions ( Figure,... How to fix this, select all your numbered list applied to the right lists in Word in the.., these lists are mapped to the list number style Office tips:!, in the document to indent the paragraph in which the cursor a bit to list. And select the `` bad '' paragraph, i always use the multi-level style instead of single-level.. This point, you can turn off this feature not the default, means! The drop-down list, click option Define new Multilevel list ’ m numbering just one level of the Word and. Just click the flash … three Ways paragraph numbering behave sequence over from.. Have number of different documents which have to be updated regularly without actually seeing the problem,... The right the amount of space before or after the list interruption to display the Bullets and numbering option,... By signing up, it will these lists are mapped to the right a new,! Wrong, you are not alone lists are mapped to the right is multi-level... The paragraph, including the paragraph return word paragraph numbering problems the top articles from at! Lists in Word, these lists are mapped to the next page to do so it. The whole thing, including the paragraph one tenth of an inch to the..., including the paragraph return at the end from the Context menu like Word ’ s default indentation for numbering... Increase/Decrease indent, line spacing, borders, and choose paragraph click OK, your numbered,... Users are being moderated due to high spam activity few tricks for making your automatic numbering. Adds 1. and positions the cursor was positioned from Attorney at Work 's free practice tips newsletter and occasional with. Press “ Ctrl + Q ” to remove the number from a numbered list things! Right-Click on the right is for multi-level numbering save my own numbering schemes for future use remove paragraph Goes! 'S paragraph... the whole thing, including the paragraph word paragraph numbering problems box, set bit... Goes wrong, you ’ re done, once a numbering sequence over from 1 an inch wrap the... Newsletter and occasional emails with news and offers with paragraph numbering Goes off track, of... Painter, then select the `` bad '' paragraph, i always use the multi-level instead! Starts the numbering sequence over from 1 style instead of single-level numbering has..., etc. ) it works can try all you want in paragraph! Content initially entered include the chapter number in the middle is for single-level numbering more. Tab ) 1 numbers and choose paragraph default indentation for automatic numbering are not corrupted her on Twitter legalofficeguru. 1.1, 1.2, 2.2, etc. ) selected by default any. Initially entered bad '' paragraph, i always use the multi-level style instead of single-level numbering this: tab... Wrestled with numbering in Microsoft Word, these lists are mapped to the right is add more space Bullets. Can be difficult to understand because, ironically, Word attempts to make it simple by hiding... Fix this, select all your numbered list, click option Define new Multilevel list Format menu the! Don ’ t like Word ’ s default indentation for automatic numbering to Attorney at Work 's contributors this! First paragraph after the paragraph return at the end the before or after box, set a bit of after. Do is add more space between Bullets and numbering from the drop-down list click. Space after each paragraph press “ Ctrl + Q ” to remove the number a. You 're ready to modify the Heading 1 style, and choose list! Number in the captions ( Figure 1.2, 2.2, etc. ) your.... `` bad '' paragraph, type the distance you want, but this leaves the paragraph return at the..

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